Oyoi | Portal Software for Clubs

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Tired of vital club information being lost or scattered with committee changes?

In New Zealand, managing a club means handling diverse information – from member lists to historical records and event details. Often, this data relies on personal storage solutions of volunteers, creating risks of loss and discontinuity.

Oyoi changes that. We offer a centralised, cloud-based solution that puts your club firmly in control of its own records, ensuring seamless transitions and protecting your valuable history.

Oyoi provides a neutral, secure environment for clubs to store, archive, and access information independently. This means permanent portability of your data, making transitions between committee members smoother and more efficient.

No more lost data or relying on individual storage – it’s managed by the club itself.

Why Choose Oyoi

Your Data, Your Control:

Unlike disparate personal storage, Oyoi is owned and managed by your club. This means permanent, secure access to all your information, regardless of committee changes.

Seamless Transitions:

Handing over responsibilities becomes effortless. All your historical data, documents, and member records are readily available, making committee changes smooth and quick.

Instant Access, Anytime, Anywhere:

Need meeting minutes, financial reports, or event details? Access critical information 24/7 from any device with internet access. No more searching through old emails or relying on one person.

Enhanced Transparency & Communication:

Empower committees and members with easy, secure access to vital information. Foster better understanding and collaboration within your club.

Save Time & Money:

Reduce administrative burden and the risk of data loss. Oyoi streamlines information management, freeing up valuable volunteer time.

NZ Made for NZ Conditions:

Oyoi is a New Zealand-owned and developed product, designed specifically for the unique needs of clubs across Aotearoa. Your data is securely hosted right here in NZ.

Proven Expertise:

Backed by over 20 years in software development, Oyoi offers a robust and reliable solution with ongoing support for your club.

What You Can Store & Manage with Oyoi

Oyoi is your comprehensive digital archive and management hub.

Here are just some of the key documents and information you can easily store and access:

Core Documents:

Constitution, Rules, Strategic Plans, Charters.

Financials:

Budgets, financial reports, grant applications, sponsorship details.

Meetings & Communication:

AGM agendas, papers, minutes, committee meeting dates, notices to members.

Legal & Compliance:

Health & Safety plans, insurance certificates, legal documents, permits.

Membership & Engagement:

Member databases, contact information, membership forms, attendance records.

Events & Activities:

Event plans, calendars, volunteer schedules, risk assessments, photos & videos.

Club History & Resources:

Archives, publications, policies, service directories, asset registers.

How Oyoi Works

Simple Setup:

Log in and easily upload your existing club information to the secure portal.

Effortless Information Sharing:

Once uploaded, information is instantly available to those with the appropriate access rights.

Flexible Management:

The Club Committee chooses how access is managed – it’s not mandatory for any specific role to administer the portal.

Controlled Access:

You decide who sees what. Set up tiered permissions for different user groups, including:

Club Executives, Committee Members
Club Members
Coaches, Team Leaders, Volunteers

FAQs

Affordable & Efficient

Oyoi is designed to be accessible.

Pricing starts from just $60 + GST NZD per month, offering an incredibly cost-effective way to gain control and streamline your club's management.

Pricing